RHM Staffing Solutions
Junior Payroll Administrator
Oak Brook, Illinois, US
Role snapshot
RHM Staffing Solutions is hiring a Junior Payroll Administrator on a full-time basis. This is a hybrid role based in Oak Brook, Illinois, US.
- Company
- RHM Staffing Solutions
- Location
- Oak Brook, Illinois, US
- Work mode
- Hybrid
- Job type
- Full-time
- Experience
- 2+ years
- Posted
- Nov 6, 2026
Who this role suits
People with roughly one to three years of experience who can own small pieces of work with light guidance and want to widen their scope.
How to prepare your application
- Prepare two or three stories about work you owned end to end, including one thing that went wrong and what you changed.
- Read what RHM Staffing Solutions publishes about its product or team, so you can say clearly why this role and this company.
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About the role
Junior Payroll Administrator
Job Title: Junior Payroll Administrator
Department: Finance & Accounting / Human Resources
Reports To: Payroll Manager / Senior Payroll Specialist
Location: Oakbrook, IL / Hybrid
Job Type: Full-Time
Job Summary
RHM is seeking a detail-oriented, organized, reliable Junior Payroll Administrator to join our payroll team. In this role, you will assist with the day-to-day processing of company payroll, maintain accurate contractors pay records, and support the finance and AR/Billing teams with payroll administration.
This is an entry-level position ideal for someone looking to build a career in compensation, payroll operations, or corporate finance.
Key Responsibilities
Payroll Administration & Processing
- Assist with weekly processing of employee payroll, ensuring accurate calculation of hours worked, wages, tax withholdings, expenses, deductions, etc. or off-cycle processing.
- Review timecards, timesheets, and attendance records for accuracy and resolve minor discrepancies with location admins.
Compliance & Reporting
- Maintain confidentiality regarding all employee payroll and compensation data in strict adherence to data privacy regulations.
- Assist in reconciling payroll reports prior to final approval and disbursement.
- Help prepare routine payroll summaries, journal entries, and reconciliation reports for the accounting team.
Employee Support & Administration
- Serve as a primary contact for routine employee inquiries regarding pay stubs, direct deposit details, tax forms, garnishments, and time-off balances.
- Escalate complex payroll or compliance issues to the Payroll Manager or HR lead when appropriate.
Qualifications & Requirements
- Education: Associate or bachelor’s degree in business or Human Resources, or a related field (or equivalent experience).
- Experience: 0–2 years of experience in an administrative, entry-level accounting, or HR support role. Previous payroll exposure is a plus but not required.
- Technical Skills:
- Proficiency in Microsoft Excel (basic formulas, VLOOKUP, data filtering, and formatting).
- Core Competencies:
- Attention to Detail: High degree of accuracy in working with numerical data.
- Communication: Clear and empathetic verbal and written communication skills.
- Integrity: Strong moral compass and commitment to handling sensitive, confidential information.
- Time Management: Ability to meet strict, recurring deadlines in a fast-paced environment.
Preferred Qualifications
- Basic understanding of local, state, and federal wage/hour laws (FLSA regulations, overtime rules, etc.).
- Working toward professional certification (e.g., FPC - Fundamentals of Payroll Certification) is a major bonus.
- Familiarity with major HRIS and payroll platforms (e.g., ADP Lyric, UKG, or Sage) is preferred.
Benefits & Perks
- Comprehensive medical, dental, and vision insurance options and employer paid life and disability insurance.
- 401(k) retirement plan with company match.
- Paid Time Off (PTO) and paid company holidays.